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Bid View Page
Banking Depository Services
Bid Number:
17-18-216
Bid Type:
RFP
Due Date:
7/11/2018 3:00:00 PM
Contact:
Josephine Grosch, Sir. Purchasing Agent, Dir. 561-822-2107
Cost:
None
Conference:
None
Question Cutoff:
6/29/2018 6:00:00 PM
Question Email Recipient:
jgrosch@wpb.org
Awarded To:

Addenda

Attachments

Questions

City Account Balances
Contact: Miriam Cleary
Please provide 3 months of account analysis for existing bank accounts
City Account Balances
Contact: Miriam Cleary
Please provide 3 months of account analysis for existing bank accounts
City Account Balances
Contact: Miriam Cleary
Please provide 3 months of account analysis for existing bank accounts
City Account Balances
Contact: Miriam Cleary
Please provide 3 months of account analysis for existing bank accounts
City Account Balances
Contact: Miriam Cleary
Please provide 3 months of account analysis for existing bank accounts
City Account Balances
Contact: Miriam Cleary
Please provide 3 months of account analysis for existing bank accounts
City Account Balances
Contact: Miriam Cleary
Please provide 3 months of account analysis for existing bank accounts
Historical Account Balances
Contact: Miriam Cleary
Please provide 12 months of ending balances by account.
Multiple Topics
Contact: Maria Roman
1) How are ACH Transactions Originated? Via Direct Transmission or via an online portal? 2) Banking Supplies - Is it the expectation that banking supplies will be provided free of charge? 3) Does the City use an armored courier for the coin? Is the coin deposited at a cash vault facility or branch? Is the coin wrapped? How are the deposits prepared? 4) Safekeeping procedures are referred to on page 18. Are safekeeping services needed? Are these services provided by your current bank? 7) Can the City provide 3 months of merchant services statements? Will credit card/merchant services be awarded as part of this solicitation? 8) Page 19 refers to a "line of credit". Can the City please provide more specifics about what is needed? 9) Does the City intend to provide a pricing services form to all of the respondents so that you can assure the pricing offered is consistent across the different bank's responses and you can compare "apples to apples"? 9) What is the current ECR and interest rate earned on operating balances and interest bearing balances. How much in average collected balances is maintained on a monthly basis? Do you currently have balances earning interest? If so, how much in balances?
Location
Contact: Andres Aristizabal
Will the City accept a response from a Bank with operations in Palm Beach County, but without a branch within City limits if that Bank were to provide a convenient method for depository services (armored courier, desktop deposit, etc.) free of charge?
Questions
Contact: pubfunds@fcb1923
Questions
Contact: Rafael Borrero
Banking Supplies (pg.4): Does the City have a preference for size/type of money bags required? Wire Transfers (pg.5, 16): Are two employees required for approval or does one "inputs" the information while another approves it? Deposits: Does the City deposit cash? If so, how often and how? Deposits: Are all checks received by City deposited using RDC? What are the average number of daily checks deposited? Safekeeping (pg.18,F): Is this required? Statements(pg.19,G): May we have last 3 months of banking, credit card and merchant statements? Line of Credit (pg.19,O): May we have specifics on the type of Line the City would like? Treasury notes and bills purchase (pg.19,Q): Is this required? Fee (pg.20,8): There is mentioned of "average monthly volume", however that has not yet been provided to us.
Merchant Services
Contact: Charles Million
1.) Please provide the annual dollar volume and number of transactions by card type (Visa, MC, Discover, AmEx) for each department/entity accepting credit card payments. 2.) Please provide the annual dollar volume and number of transactions for electronic check acceptance. 3.) How many merchant ID’s are required? 4.) Please provide a list of the terminal make, model and quantity that is used for each entity/department accepting card payments. Are wireless or mobile (tablet/phone) required? 5. Please provide a list of the gateway and software names and version numbers that are used for each of the entities/departments accepting card payments.
General Terms and Conditions
Contact: Charles Million
What is the original term of the contract, and renewal option(s)?
General Terms and Conditions
Contact: Charles Million
What is the original term of the contract, and renewal option(s)?
Financial Statements
Contact: Charles Million
Would the City be amenable to receiving our financial statements via a web link or USB flash drive given that the printed statements are over 150 pages in length?
Safekeeping
Contact: Charles Million
We understand the City currently receives safekeeping and custody services through a separate contract. As such, is Safekeeping a required service for this Banking Services RFP?
Line of Credit (LOC)
Contact: Charles Million
If a LOC is required, please provide the following information: LOC amount Security LOC Term (1, 2, 3 years, etc) LOC Term Out (1, 2, 3 years, etc)
Banking Services
Contact: Robert Wilkins
General Banking 1. Please provide the City's 3 most recent consolidated monthly account analysis statements. 2. How are the City's daily deposits delivered to the bank for processing? Via armored courier, city staff or police officer? If armored car is used, please provide the carrier name? 3 Are deposits delivered from a single or multiple locations? If from multiple locations, please list each location and address? 4 How many deposit bags to be picked up each day? 5 What is the maximum cash/check deposit per day? 6 How much coin is being deposited per deposit? 7 How are the coins prepared for deposit? Loose or rolled? 8 Are daily deposits delivered to a cash vault or store/branch location? 9. Proposal format - Does the City require written responses to both the Scope of Work and Tab 4 Banking Services Questions A through R, or just the latter of the two? If both are required, would the City request the Scope of Work be given its own Tab or for the Scope of Work to be incorporated into Tab 4 for consistency? Merchant Services 1. Please provide specifics on your current annual processing dollar volume broken down by card type. 2. What is your average transaction amount and your highest individual transaction amount? 3. How many merchant accounts will you need in total? 4. What are you accepting payments for? 5. Please confirm the service each merchant account offers the City of West Palm Beach. 6. Please provide 3 months of recent Merchant Statements from your incumbent processor/processors. 7. Please describe all payment application terminals, software and gateways being used in your existing merchant accounts. 8. Will you be processing PIN Debit transactions? 9. Will you be processing EMV transactions? 10. Do you accept Advanced Payment by Credit Card? If yes, what is the timeframe from payment to delivery of the product or service? 11. What percentage of your transactions are Card Present and Card Not Present? 12. Does the City of West Palm Beach want to charge a Convenience Fee as a part of its merchant payment model? 13. What new abilities and/or solutions are you seeking? 14. What concerns do you have with your current provider/providers?
Brinks
Contact: LeeAnn
Is the Brinks contract between the City and Brinks or the existing Bank and BRinks? Are you looking to replace these services if the contract is between City and Brinks?
RDC
Contact: LeeAnn
You stated previously that approx. 150 checks were done through RDC and 30 through branch. Can you explain the 30 that are still brought to branch?
Brinks
Contact: LeeAnn
Brinks
Contact: LeeAnn
Please provide the frequency of pick up for each location previously provided in addendum
Financials
Contact: LeeAnn
Due to the length of the paper file, would sending an electronic link to our financial statements be ok for Tab3?

Vendors

Harper Damon SW Construction Consultancy harperdamon@ymail.com
J.P. Morgan J.P. Morgan charles.million@jpmorgan.com
JPMorgan Chase Bank, N.A. JPMorgan Chase Bank, N.A. ralph.hildevert@jpmorganchase.com
Emsley Hylton BankUnited,NA ehylton@bankunited.com
Maria Roman SunTrust Bank maria.roman@suntrust.com
City National Bank City National Bank andres.aristizabal@citynational.com
Jackie Kobialko Wells Fargo Bank, N.A. jacqueline.kobialko@wellsfargo.com
RFx Analyst RFx Analyst, Inc. rfp@rfxanalyst.com
Rafael Borrero Florida Community Bank pubfunds@fcb1923.com
wells fargo bank wells fargo bank stephen.lenehan@wellsfargo.com